Abstract Submission

Abstracts will be published in the European Journal of Prosthodontics & Restorative Dentistry (EJPRD).
They will also be included in the Congress Abstract CD

New Abstract key dates

  • Abstract Submission Site is currently open.
  • April 30, 2021 – New Abstract Submission deadline.
  • May 30, 2021 – Abstract Notifications Emailed to Presenters.
  • June 15, 2021 – Presenter Pre-registration Deadline.
  • Early-July 2021 – Final Presentation Numbers Emailed to Presenters.
Important note: Authors who submit their abstract before June 30, 2020 will receive the result of the evaluation by July 31, 2020.
Moreover, those who submit their abstract before June 30, 2020, will be granted the right to submit one more abstract with the same presenting author.

 

 

To Submit your Abstract:

Click the button SUBMIT YOUR ABSTRACT button wherever it appears online on the official 44th EPA Conference website. Please follow the abstract submission instructions. Any questions may be directed to the 44th EPA Conference Secretariat at mrantou@everesttravel.gr.

 

ABSTRACT RULES AND GUIDELINES

  1. Individuals may present only one abstract.
  2. Projects being submitted must be original.
  3. Submitters may NOT split one study into several papers, as they may be asked to combine for review.
  4. Individuals can co-author multiple abstracts.
  5. Presenter must disclose any personal or co-author potential conflict of interest.
  6. Previously published abstracts (in print or any electronic format) or those presented at another meeting are not allowed.
  7. Authors of presentations later proven to contain previously published or presented material will be sanctioned and may be prohibited from presenting at future meetings.
  8. Scientific Committee reserves the right to reclassify submitted abstracts into the most appropriate area of review.
  9. Abstracts must be submitted via the online abstract submission site. Faxes, photocopies or emailed copies will not be reviewed.
  10. You must receive the approval of all co-authors before putting their names on the abstract.
  11. There will not be an abstract replacement period.
  12. Abstracts are reviewed as submitted by the abstract deadline of April 30, 2021. Abstracts in draft will not be reviewed for inclusion in the scientific program. Presenters are not permitted to modify their abstracts after this date for purposes of review.

 

PREPARING TO SUBMIT AN ABSTRACT

All abstracts must be submitted online via the 44th EPA Conference online abstract system. Each completed submission is peer-reviewed for its scientific content by Scientific Committee.

 

Important Submission Elements

Given that the abstracts will be reproduced in the Abstracts book, exactly in the form they will be submitted, authors are kindly requested to adhere to the following guidelines:

 

 Format

  1. Language: English
  2. Abstract text word limit: 300 words (names and affiliation details excluded)
  3. Suggested font: Tahoma, size 10 cpi
  4. Text justification: full
  5. Spacing between the title, the author(s) and the abstract text: Single
  6. Line spacing of the text: Single
  7. Abstract title: Abstract titles are limited to 15 words or less. The title should be dynamic and conclusive, rather than descriptive, and should be entered in title case format, AP format. In general, you should capitalize the first letter of each word unless it is a preposition or article. Do italicize scientific names of organisms such as streptococci or candida. Titles should not be bold.
  8. Surname(s) of the author(s): Enter first (given) name, and last (family/surname) name for each author plus institution/affiliation. One person must be identified as the presenting author and should be listed in Bold.
  9. The presenting author’s name should be in bold.
  10. The affiliation details of all authors [Institution/hospital, city/town, state (if relevant), and country] should be typed under the names, with the corresponding indices. Please do not list the department/branch in the institution/affiliation field. The 44th EPA Conference will not list each author’s department in the Program Book.
  11. Content of the Abstract: Titles, authors and authors’ affiliations are not included in the 300 word limit. The abstract must contain a brief statement of:
    For Research Abstracts:
     The objectives of the investigation,
     Experimental methods used,
    Essential results, including data and, where appropriate, statistics,
    • Conclusions
    For Clinical Cases / Case Reports:
    • Introduction
    • Case Description
    • Discussion
  12. Abstract Text: All abstracts should be 300 words or less. When composing your text, be sure to use a word processor in order to save your abstract in advance. Do not include your title or authors in the abstract text — these items will be collected separately. Do not include references. If the abstract is based on research that was funded entirely or partially by an outside source, then be sure to enter the appropriate information (funding agency and grant number if applicable) when prompted during submission. You do not need to re-enter the information with your abstract text. However, all external funding MUST also be included in the presentation if accepted. Tables are permitted but should be simple and concise. Graphics/images are not recommended unless they are integral to the abstract and should be limited to no more than one or two
  13. Changes, additions or corrections will not be accepted after the abstract submission deadline.
  14. Abstracts having insufficient data or including phrases such as “the conclusions are to be discussed” or “the evidence will be presented” etc. will not be accepted.
  15. Other Items: The following information should be submitted:
  • Keywords: All abstract submissions may select up to five keywords from a list. Two keywords are required. Keywords should be selected from Medical Subject Headings (MeSH) to be used for indexing of articles. See: http://www.nlm.nih.gov/mesh/MBrowser.html for information on the selection of key words.
  • Contact Information: The 44th EPA Conference will only correspond with the presenting author listed on the abstract regardless of who may have submitted the abstract., meaning that the presenting author will also act as the corresponding author. Thus, make sure to include a correct email address/phone number for the presenting author.

 

Formatting example:

For Research Abstracts:

Title Title Title Title Title Title Title

John Star1, Maria Papadopoulos2, Steve Smith1

1 St Mary’s Hospital, London, UK
2 University of Athens, Athens, Greece

Objectives of Investigation: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad
Methods Used: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad
Results: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad
Conclusions: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad

 

For Clinical Cases / Case Reports:

John Star1, Maria Papadopoulos2, Steve Smith1

1 St Mary’s Hospital, London, UK
2 University of Athens, Athens, Greece

Introduction: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad
Case Description: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad
Discussion: fasdfasdfkasjf;s sdfasdfjasdfl;asdjfsad dfasfjsad;fkasdjfsad

 

Word Limit Help

  • Always hyphenate when possible (e.g., use “composite-resin restorations”, rather than “composite resin restorations”), and string together complicated phrases with hyphens.
  • Abbreviate extensively [i.e., introduce abbreviations quickly and use them. Do not say hybrid zone but rather introduce hybrid zone (HZ) and then use HZ from that point onward].
  • Always close spaces between numbers and units (e.g., instead of 30 mm, say 30-mm or 30mm; never leave spaces between numbers & standard deviations; and replace “30 ± 5” with “30±5”).
  • Always use tables for the presentation of information when possible. Put units in headers and omit them from the rest of the matrix.
  • Make sure that there is no inadvertent ‘dangling punctuation’ in the text, such as a comma or period that is not immediately adjacent to a word.
  • Eliminate as many “articles” (a, an, the, …) as possible.
  • String together all of the steps in the Materials & Methods section so that you are not starting and stopping individual sentences with separate subjects, verbs, and adjectives [e.g., “The samples (n=10/gp) were etched (37% H3POO4), washed (15s), stored (37°C, 7d), conditioned (25°C, 10m), tested (0.1mm/m), and statistically analyzed (ANOVA, Tukey’s, p<0.05).”].
  • Replace statements with equations [e.g., Instead of “10 samples were tested for each group” insert “(n=10)” into an appropriate sentence].
  • Report all statistical differences with superscripts on results that can be attached rather than requiring separate statements.
  • Construct tables to minimize the number of necessary cells.

 

CRITERIA FOR ABSTRACT ACCEPTANCE

Presentations will be selected for the program on the basis of the scientific quality of the work as judged from the abstract. An impartial panel of reviewers (three persons per Scientific Group/Network) will evaluate the content of each abstract. Selection of the abstracts will be made by these reviewers, whose decision is final.

The following are the evaluation criteria used in the review of abstracts. This is provided to call your attention to points that will be considered. In the final analysis, it will be the reviewers’ judgment of the value of any abstract that will determine whether the abstract should appear on the program. Since the abstracts are published and become part of the world’s scientific literature, it is important that the content be scientifically sound and grammatically correct. Each abstract is reviewed so that high standards can be ensured.

 

NOTIFICATIONS OF ACCEPTANCE

The official notifications will be emailed on or about May 30, 2021 to all accepted presenters. The notifications will include presentation mode assignment (oral or poster), date and session time. An email containing your Final Presentation # will be sent after the Presenter Pre-registration deadline (early-July 2021), to all registered, accepted presenters.

 

PLEASE NOTE: All communication between 44th EPA Conference and the presenter will take place via email. The email address used will be the one you supply when submitting your abstract for the PRESENTING/CORRESPONDING AUTHOR. Please make sure that you enter a valid, long-term email address so that you will receive all important notices that are sent from the 44th EPA Conference Secretariat regarding your abstract and presentation at the meeting.

 

After May 30, 2021 the placement or rejection of your abstract cannot be changed and is considered final. Please do not call the 44th EPA Conference Secretariat regarding the status of your abstract prior to this date. 

 

PRESENTER PRE-REGISTRATION

All presenters are required to pre-register for the meeting by the presenter pre-registration deadline of June 15, 2021. Failure to pre-register by this date will result in the withdrawal of your submission. Please plan accordingly. 

 

MODES OF PRESENTATION

At the time of submission, you will be asked to select your preferred mode of presentation. However, not all requests can be accommodated and the final mode of your abstract will be selected by the Scientific Committee. Every effort will be made to honor poster only presentation requests. The 44th EPA Conference meeting will include presentations in the following modes:

 

Oral Presentation:

  • PowerPoint or Keynote Presentations (all equipment provided).
  • Presentations last 8 minutes; discussion after each presentation lasts 2 minutes.
  • Two Session Chairs facilitate the session.
  • Oral sessions will be scheduled Thursday through Saturday.

 

Poster Presentation:

  • All poster presentations will be presented as e-posters
  • Posters will be available for viewing during the entire conference duration.
  • Session Chairs will be assigned to facilitate the session.
  • Guidelines for creating the e-posters will be sent to poster presenters along with their poster acceptance notification.

 

Accepted and Presented Abstracts

Accepted and presented abstracts will be included in the Conference Abstracts CD.

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